Focus on Patients.
We'll Handle the Payments.
Stop chasing insurance companies with portals and phone calls. Ventus AI automates your dental revenue cycle—from eligibility verification to AR followup—so you can focus on clinical excellence.
Trusted by High-Growth DSOs
Scale your operations without scaling your headcount.
Ventus stands out from the noise... Their approach allows them to ramp up quickly in the messy middle of RCM... The team moves fast and consistently delivers real results. In fact, their execution has been faster than what was committed in the contract.
Stop Revenue Leakage in the "Messy Middle"
Standardize RCM across all your locations to protect EBITDA and reduce dependency on headcount.
EBITDA Leakage from Preventable Denials
Every denied claim is interest-free financing for insurance companies. Your centralized team burns expensive hours chasing paperwork for "Lack of Documentation" instead of focusing on high-value collections.
For specialized procedures without automation.
Operational Inconsistency Across Locations
Acquisitions bring different cultures and standards. Manual eligibility checks lead to surprise bills and "missing tooth clauses," destroying the patient trust (and valuation) of the practices you acquire.
Standardize workflows from Day 1 of acquisition.
The Ventus Workflow
A complete end-to-end automation suite for modern dental practices.
1. Eligibility & Benefits Verification
AI bots verify 100+ data points including frequency limits, downgrades, and missing tooth clauses 6 days prior to appointment.
Step 1: Eligibility Check
Patient
Peter Pan
DOB: 01/02/1985
Insurance Provider
Aetna PPO Dental
Payer Portal Access
2FA Verification
Enter the 6-digit code sent to device ending in ••••34
✓ Confirmed
Eligibility Report
Coverage Status
Active Coverage
Deductible
$50.00 / $150
Remaining
$50.00
2. Clean Claim Submission
Auto-attach x-rays and perio charts. Scrub claims for errors before submission to ensure >98% first-pass acceptance.
Step 2: Claim Submission
Claim Details
Encounter #DEMO-0001
Total Charges: $2,500.00
Action
Submit via Payer Portal
Aetna Provider Portal
Aetna Provider Portal
Claims Submission
Navigate to Claims → Submit New Claim
Aetna - Submit Dental Claim
Claim Submitted
Submitted
Claim received by payer portal
Portal Confirmation
Pending ReviewClaim #DEMO-CLM-001 submitted to Aetna
Confirmation #: DEMO-CONF-000001
3. Real-Time Status Monitoring
Bots monitor payer portals 24/7. Detect 'Not on File' claims and denials instantly, faster than paper mail.
Step 3: Check Claim Status
Context
Claim #DEMO-CLM-001
Current Status: Sent to Payer
Action
Portal Query Required
Claims Portal Search
Search Results
PMS Update
Claim ID
DEMO-CLM-001
New Status
Denied (CO-16)
4. Proactive AR & Denial Management
AI agents categorize denials (Clinical vs. Clerical), write appeals, and even navigate IVR phone systems to resolve aged claims.
Step 4: AR Followup
Aged Claim Detected
Claim #DEMO-CLM-001
Status: Denied (CO-16)
Days since submission: 47 days
Action Required
Proactive Claims Follow-Up
Analyze Denial: EOB/ERA Review
Explanation of Benefits (EOB)
Claim adjudicated with adjustment
CARC Code
CO-16
"Claim/service lacks information or has submission/billing error(s)"
RARC Code
N479
"Missing pre-operative diagnostic imaging"
AI Analysis: Correctable error detected. Phone verification recommended.
Payer Phone Follow-Up
Aetna Provider Services
1-800-XXX-XXXX
Ready
Note Format: "12/10/24 VA - Spoke to Sarah M. (ID: XXXXX) at Aetna. Claim #DEMO-CLM-001 denied for missing x-ray. Resubmission allowed within 90 days. Will resubmit with attachment."
Correct & Resubmit Claim
Original Claim
#DEMO-CLM-001
Deadline
43 days remaining
90-day appeal window
Claim Resubmitted
Resubmitted
Corrected claim sent to payer
New Claim ID
#DEMO-CLM-001-R1
Expected Payment
7-21 days
5. Automated Payment Posting
Parse 835 ERAs and paper EOBs. Post payments to Dentrix/Eaglesoft ledgers with 100% line-item accuracy.
Step 5: Process ERA & Post Payment
Payment File
835 ERA from Aetna
Total Amount: $2,400.00
Action
Post to Patient Ledger
ERA Inbox
Post Payment to Ledger
Patient
Peter Pan
Account
#DEMO-ACCT-001
Routing Alert
Partial Payment Detected
Remaining balance: $200.00 requires review
Step 1: Eligibility Check
Patient
Peter Pan
DOB: 01/02/1985
Insurance Provider
Aetna PPO Dental
Payer Portal Access
2FA Verification
Enter the 6-digit code sent to device ending in ••••34
✓ Confirmed
Eligibility Report
Coverage Status
Active Coverage
Deductible
$50.00 / $150
Remaining
$50.00
Complete RCM Automation
We don't just "assist" your team. We deploy intelligent agents to execute the work end-to-end.
Advanced Eligibility
Our AI bots check downgrade clauses, missing tooth clauses, and frequency limitations 6 days before appointments. No more "sticker shock."
Automated Attachments
Claims are automatically scrubbed for errors. Required X-rays and perio charts are attached instantly, ensuring a 99% first-pass acceptance rate.
Denial Management
We differentiate between "Correct & Resubmit" (clerical) and formal "Clinical Appeals." Our team fights for every dollar with proper narratives.
Credentialing
Keep your providers in-network. We track expirations and handle the paperwork for new PPO enrollments and re-credentialing effortlessly.
Patient Billing
Friendly, automated statements via text and email. We handle patient inquiries about their balances, increasing collection rates without the awkward phone calls.
Analytics Dashboard
See your practice's financial health at a glance. Track production, collections, adjustments, and AR aging in real-time.
AI EmployeeWhy Multi-Site Groups & DSOs
Choose Ventus
From solo practices to nationwide DSOs, Ventus acts like an AI employee for your RCM team. Instead of a quick status lookup, we log into and work across any payor portal (not only the big names), handle the real-world back-and-forth to move claims forward, and keep every step aligned with CCPA & HIPAA.
- Works Any Payor Portal — Not Just the Big OnesFrom national carriers to regional and niche plans, Ventus can navigate the portal workflows your team gets stuck in.
- Closes the Loop with Phone Follow-UpWhen portals aren’t enough, Ventus can follow up by calling to resolve open claims, clarify requirements, and unblock payment.
- Seamless PMS Write-BackVerification and claim outcomes are written back to your PMS so your team doesn’t re-enter data.
Results That Make You Smile
Stop Leaking Revenue Today.
Get a comprehensive, no-obligation audit of your current revenue cycle. We'll show you exactly where you're losing money and how much Ventus can recover for you.
100% Confidential. No commitment required.