InTek Logistics Automates 150 Invoices in 3 Minutes with Ventus AI Agents

InTek Logistics, a leading freight & logistics provider, leveraged Ventus AI’s autonomous agents to eliminate tedious back-office tasks like invoice generation and document packaging. The result? A manual billing process that once took over 10 hours was slashed to just 3 minutes. This case study outlines how Ventus AI delivered fast ROI by automating InTek’s invoicing workflow, freeing employees from data entry drudgery and accelerating cash flow for this freight operation.

Key Outcomes

· 10+ hours of work cut to ~3 minutes: 150 invoice packages are now generated and sent in under 3 minutes (down from a full workday).

· 150 invoices processed in parallel: Ventus AI’s agents handle 150 invoices simultaneously, compiling documents and emails for each in one go.

· Zero API integration needed: No new software integrations were required – Ventus agents operate through existing email, TMS, and ERP systems just like a human would.

· Refocused team on customers: By offloading repetitive admin tasks, InTek’s staff can now focus on customer relationships and service instead of paperwork.

“Ventus AI’s solution turned a tedious 10-hour invoicing slog into a 3-minute automated process. To me, it’s magic.”  – Rick LaGore, CEO of InTek Logistics

Challenge: Time-Consuming Invoice Prep

InTek’s accounting team faced a major time-sink in billing operations. For a key customer, every accessorial charge required assembling a detailed invoice packet – a cover sheet, approval backup, the invoice itself, and other supporting documents. Collecting and compiling these files took 7–8 minutes per invoice on average. At volume (often ~150 invoices), this busywork ate up 10+ hours of staff time for a single billing cycle. The process was not only tedious and error-prone, but it also delayed InTek’s ability to bill customers promptly.

Solution: AI Agents to the Rescue

Ventus AI deployed an autonomous agent trained to handle InTek’s entire invoicing workflow from end to end. The AI agent logs into InTek’s existing systems – reading the billing request email, pulling data from the TMS/ERP, generating each invoice, attaching all required documents, and emailing the finalized invoice package to the customer. No coding or API was needed; the agent uses the software UIs exactly as a human would, entering data and clicking through portals with intuitive computer-vision and AI skills.

InTek’s CEO noted that setting up API integrations for dozens of customer portals would have been prohibitively expensive and complex, but Ventus’s agents sidestepped that by operating “as a human” on each website. Ventus configured the agent in days, meaning InTek saw automation results almost immediately.

Results: 3 Minutes vs. 10 Hours

The impact was immediate and game-changing. What once demanded an entire day of manual effort now finishes in the time it takes to grab a coffee. Ventus’s AI agents spin up 150 parallel processes to handle 150 invoices at once, compressing 10+ hours of work into ~3 minutes. Each invoice packet is flawlessly compiled and emailed out, eliminating delays and ensuring billing accuracy. This level of automation not only accelerates cash flow for InTek but also frees their team to focus on higher-value activities like serving clients and solving logistics challenges. InTek’s leadership likened the solution to having a digital workforce that never gets tired – highly scalable for peak periods and 99%+ accurate, far beyond manual processing.

Rick LaGore, InTek’s CEO, was amazed by the transformation. “We can do 150 of these invoice transactions in less than 3 minutes now – it creates the invoice, fills all the documents, combines them, and emails them out… To me, it’s magic,” he said. The tedious invoicing grind has effectively vanished, replaced by fast, automated workflows that drive real ROI for InTek’s freight business.

Conclusion & Call to Action

InTek’s success story showcases how Ventus AI’s agents deliver measurable ROI in logistics by automating the boring but essential back-office tasks. A process that once drained an entire day now barely registers on the clock, all without costly integrations or added headcount. For freight and logistics companies, the message is clear: it’s possible to do more with less by letting AI handle the grunt work.

Ready to transform your operations? Ventus AI invites logistics leaders to see these results firsthand. Book a demo to learn how intelligent AI agents can automate your tedious tasks and boost your team’s productivity. Ventus’s proven solutions are already helping industry players like InTek Logistics save time, cut costs, and focus on what truly drives their business forward.